• Services

  • co-ordination and planning of conferencesOur services include the co-ordination and planning of conferences and meetings from concept through to implementation.

    Financial Management

    • Development of event operating budget
    • Sourcing and payment of contractors (venue, technical, décor, printing, entertainment etc)
    • Receipt of registration fees
    • Presentation of income and expenditure report on completion of meeting

    Project Management

    • Preparation of detailed event plan
    • Management of project plan against tasks completed to date
    • Regular updates, teleconference calls and meetings with the organising committee on a regular basis prior to, during and after the event

    Conceptualisation & Marketing

    • Overall design / logo for conference
    • Design of conference website
    • Links to/from appropriate websites
    • Design of electronic mailers with notification of the conference
    • Dispatch of electronic notifications for distribution to potential attendees
    • Advertising in selected media
    • Banners, bags, folders, name cards


    register for a conference

    • Send out invites, receipt of registrations and confirmation of registration to each participant
    • Electronic recording of delegate registration forms
    • Generation of registration reports customised to your requirement
    • Onsite registration of participants


    • Conference venue selection
    • Logistics co-ordination
    • Catering co-ordination


    hotel check-in

    • Source, negotiate rates and block book group accommodation
    • Co-ordinate and compile delegate hotel reservations

    Technical Services

    • Audio and presentation equipment
    • Interpretation Equipment and Simultaneous Translation
    • Onsite internet café
    • Onsite secretariat requirements (PCs, printers, phones, copiers etc)

    Special Events

    special events

    • Entertainment & Decor
    • Opening/closing ceremony co-ordination
    • Theme evening gala events/dinners
    • Cocktail Reception

    Travel & Tours

    travel and tours

    • Airline negotiation for the group
    • Flight booking service
    • Airport shuttles with meet & greet
    • Accompanying persons tours
    • Pre and post tours
    • Transport to and from the conference centre

    Onsite Management

    • Oversee day to day running of the meeting
    • Act as point of contact for all onsite requirements by the client
    • Oversee and manage all contractors appointed for the event

    See our track record and why we are the right choice for your next event.