Our services include the co-ordination and planning of conferences and meetings from concept through to implementation.
Financial Management
- Development of event operating budget
- Sourcing and payment of contractors (venue, technical, décor, printing, entertainment etc)
- Receipt of registration fees
- Presentation of income and expenditure report on completion of meeting
Project Management
- Preparation of detailed event plan
- Management of project plan against tasks completed to date
- Regular updates, teleconference calls and meetings with the organising committee on a regular basis prior to, during and after the event
Conceptualisation & Marketing
- Overall design / logo for conference
- Design of conference website
- Links to/from appropriate websites
- Design of electronic mailers with notification of the conference
- Dispatch of electronic notifications for distribution to potential attendees
- Advertising in selected media
- Banners, bags, folders, name cards
Registration
- Send out invites, receipt of registrations and confirmation of registration to each participant
- Electronic recording of delegate registration forms
- Generation of registration reports customised to your requirement
- Onsite registration of participants
Venue
- Conference venue selection
- Logistics co-ordination
- Catering co-ordination
Accommodation
- Source, negotiate rates and block book group accommodation
- Co-ordinate and compile delegate hotel reservations
Technical Services
- Audio and presentation equipment
- Interpretation Equipment and Simultaneous Translation
- Onsite internet café
- Onsite secretariat requirements (PCs, printers, phones, copiers etc)
Special Events
- Entertainment & Decor
- Opening/closing ceremony co-ordination
- Theme evening gala events/dinners
- Cocktail Reception
Travel & Tours
- Airline negotiation for the group
- Flight booking service
- Airport shuttles with meet & greet
- Accompanying persons tours
- Pre and post tours
- Transport to and from the conference centre
Onsite Management
- Oversee day to day running of the meeting
- Act as point of contact for all onsite requirements by the client
- Oversee and manage all contractors appointed for the event
See our track record and why we are the right choice for your next event.